ADMINISTRATIVE ASSISTANT / PROJECT COORDINATOR. Duties and Responsibilities: Preparation and document management for Contracts, Purchase Orders and Change Orders under the direction of Project Management staff; organization and tracking of all documentation; maintain contract folders/documentation on all jobs; maintain Job Contract Spreadsheet; track/record Notices of Furnishing and Contractor Sub/Supplier lists; assist Project Managers with permits/registrations; track/record Certificates of Insurance, Workers Compensation and Vendor W-9’s; maintain Current Vendor Spreadsheet with required documentation. Invoices & Cost Coding: manage incoming invoices email box; work with contractors to ensure billing accuracy and required documents; save invoices and distribute for approval; code invoices with Job Number and Contract/PO number; work with Accounting to enter invoices promptly after approval. Prepare Weekly Project Reports and distribute to Project Managers; general office backup (FedEx, mailing, filing, etc.). Qualifications: High school diploma (minimum); 2 years administrative experience in the construction industry desired; strong attention to detail, effective communication, and efficient time management; proficient computer skills. Benefits: Medical, dental, vision; Short & Long Term Disability; Life Insurance; 401K; Paid PTO.